Philanthropy Associate

DEFENDERS OF WILDLIFE

POSITION DESCRIPTION

JOB TITLE:   Philanthropy Associate

GRADE: 24

SALARY: 52,500-60,000

FLSA:  Exempt

DIVISION/SITE:  Headquarters, Washington DC

DEPARTMENT:  Development

REPORTS TO:  Vice President of Philanthropy

LAST REVISED:  December 2019

Basic Summary:

Reporting directly to the Vice President of Philanthropy (VPP), the Philanthropy Associate is responsible for overseeing the planning and implementation of the following functions: working with the VPP to prepare, analyze and monitor the annual Development budget, serving as department liaison to Defenders’ Finance and Marketing teams, providing support for essential donor cultivation and stewardship tasks with a focus on midlevel donors and managing support tasks for Development functions regarding the Board of Directors.   

Essential Duties and Responsibilities:

·         Responsible for the preparation, monitoring and analysis of the annual development budget, in collaboration with the VPP. Tracks revenue, reviews monthly budget-to-actual reports and liaises with the Finance team on all Development budget matters.

·         Spearhead the donor-advised fund (DAF) growth initiative and act as primary contact for donors’ DAF-related questions and concerns.

·         Assist with essential projects for donor cultivation and stewardship, including data preparation for the annual report, Thank-a-Thon phone campaign, gratitude cards, Leadership Council tax summary, annual surveys and other duties as assigned. Attend monthly Bridge Group meetings with midlevel and Marketing staff.

·         Serve as primary support for responsibilities regarding the Board of Directors, including but not limited to accurate uploads of VPP and CEO correspondence in the Revolution Online (ROI) database, tracking board giving and pledges, updating board prospect lists and managing board thank-you card procedures.

·         With the VPP, prepare budget data and PowerPoint presentations for board meetings, general analysis or other occasions as needed.

·         Compile and present weekly meeting agendas for the VPP and President and CEO as well as monthly meeting agendas with the President and CEO and senior Development staff.

·         Collect, review and present annual development benchmarks for the President and CEO and VPP.

·         Assist with monthly Leadership Council webinar RSVPs and day of call support

·         Provide back-up support when needed on processing gifts and acknowledgments.

·         Serve as back-up support on development research, briefings and events as needed.

·         Perform all other related duties as assigned.   

Qualifications:

Education:

Bachelor’s degree (B.A./B.S.) or above in related discipline

Experience:

·         3+ years experience in development, with an emphasis on budget management and donor outreach planning.

·         An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above. 

·         Experience in budget preparation and planning, database management, analysis and development operations.

·         Financial and quantitative analytical abilities to apply to such tasks as: donor analysis, budget preparation and monitoring and revenue and expense forecasting.

·         Experience establishing and measuring benchmarks. 

Skills:

·         Must be extremely flexible and adaptable to changing workflows and priorities while remaining responsive to urgent requests.

·         Strong working knowledge of financial institutions and giving vehicles including donor-advised funds and individual retirement accounts.

·         Ability to manage cross-functional projects and work well on multiple projects under pressure, prioritize and meet deadlines in a dynamic environment, and use tact and diplomacy in dealing with confidential and sensitive matters.

·         Excellent organizational and problem-solving skills.

·         Strong communications skills, including ability to gather information from multiple sources and form well-reasoned recommendations and procedures. 

·         Maturity, poise, and confidence to interact effectively with high-level volunteers, executive staff, and across departments and teams.  

Work Expectations:

Work Environment:

General office working conditions, the noise level in the work environment is usually quiet.

Physical Demands:

While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so.

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

How to Apply:

Interested applicants please apply with a cover letter through our jobs portal at

https://app.jobvite.com/j?cj=o3uObfwg&s=Ornithology_Exchange

About Defenders:

Defenders of Wildlife is a national, non-profit membership organization dedicated to the protection of all native wild animals and plants in their natural communities. Our employees work in an environment that is inclusive and honors each of our unique perspectives and backgrounds. We believe that the conservation of biological diversity is best advanced by the contributions of people of diverse backgrounds, experiences, beliefs and cultures.  We strive toward a collective goal of including all people in the conservation of our Nation’s wildlife and wild places.

Visit Our Values and Diversity page to learn more about who we are and how we operate.

It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, or any other characteristic protected by law, in all personnel actions.