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  • Finance Administrative Assistant

    • Employer: Defenders of Wildlife
      Location: Washington, DC
      Country: United States
      Last Date to Apply: 08/31/2020
      Open Until Filled: No



    POSITION TITLE:  Finance Administrative Assistant

    DEPARTMENT:  Finance

    REPORTS TO: Vice President Finance / CFO

    SITE:  HQ, Washington DC

    SALARY: UP to $42,000

    FLSA:  Non-exempt

    LAST REVISED: August 2020

    APPLICATION:  http://www.defenders.org/jobs


    This position provides assistance to the Finance department.  This position includes a wide variety of responsibilities including cash receipts processing, record retention, and report distribution

    Essential Responsibilities:

    ·         Cash Receipts:

    o   Receive all checks from secure lockbox

    o   Review and identify proper processing for all checks

    o   Forward checks for deposit and data entry

    o   Assist in completing requests for ACH / wire information for incoming payments

    ·         Record Retention:

    o   Attach completed electronic voucher documentation to voucher records within the accounting Database; save documentation to appropriate file location

    o   Maintain the physical records of the Finance Department in accordance with established record retention, including annual transmission of documents to offsite storage location

    ·         Report Distribution:

    o   On a monthly basis download all bank and investment account statements

    o   On a monthly basis download and distribute monthly credit card statements

    o   Mail Finance Department documents as necessary

    ·         Accounts Payable:

    o   Set up new vendor records in Accounting database based upon completed W-9’s

    o   Maintain up-to-date vendor list on intranet

    o   Follow up with staff for documents/information missing from Accounts Payment submissions

    o   Enter payment information into contracts database at the conclusion of each weekly check run

    o   Follow up with payees on outstanding checks

    ·         Other duties as assigned


    ·         This role does not require regular travel.


    An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed below



    Associate Degree in relevant field


    1+ years administrative experience

    Knowledge, Skills and Abilities

    ·         Collaborative team member with emotional intelligence, creativity, flexibility, initiative and a track record of working in a solution-oriented manner.  

    ·         Creative thinker able to work independently; confident decision maker with a positive attitude; able to work independently in a dynamic environment, exercise good judgment and decision-making to achieve time sensitive goals and meet project deadlines.  

    ·         Strong communicator (written and oral) with superior customer relations skills; demonstrated ability to articulate complex ideas clearly, accurately and concisely; ability to work remotely efficiently; ability to represent Defenders to external entities and the public, exercising tact, diplomacy, discretion and professionalism

    ·         Excellent interpersonal skills and ability to interact with a variety of people, including federal/state agencies, elected officials and their staff, Defenders’ members, and the general public

    ·         Ability to follow instructions with consistency and meticulousness, independently develop and implement project plans and strategy, execute multiple projects along varied timelines and priorities, work under pressure, and multi-task; use problem-solving and trouble-shooting skills with willingness to experiment and innovate new methods.

    ·         Demonstrates an awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds and contributes to the creation of a diverse, equitable and inclusive work culture

    ·         Requires high level of computer literacy with advanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Internet applications.

    ·         Personal interest and commitment to conservation

    Work Expectations:

    All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals to perform the essential functions of the job.

    Work Environment and Physical Demands:

    General office working conditions, the noise level in the work environment is usually quiet. While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so. This role may require occasional travel.


    Interested applicants please apply with a cover letter through our careers portal at http://www.defenders.org/jobs

    Working At Defenders:

    Defenders of Wildlife embraces the values of fairness and equity in society – including our workplace and our movement. We are committed to providing a professional, fair and safe workplace free of harassment and discrimination. We believe that the conservation of biological diversity is best advanced by the contributions of people of diverse backgrounds, experiences, beliefs and cultures.  We strive toward a collective goal of including all people in the conservation of our Nation’s wildlife and wild places. More than co-workers, we are teammates and partners in our mutual goal of respecting our planet and all who live on it.

    Visit Our Values and Diversity page to learn more about who we are and how we operate.


    It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, or any other characteristic protected by law, in all personnel actions.



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