DEFENDERS OF WILDLIFE
JOB TITLE: Coordinator, Rockies and Plains Program
DIVISION/SITE: Denver, Colorado
DEPARTMENT: Field Conservation Program
REPORTS TO: Director, Rockies and Plains Program
LAST REVISED: May 2019
This position involves a wide variety of responsibilities for Defenders of Wildlife’s Rockies and Plains Program and the Denver office. Principal responsibilities include providing administrative, program, technical, financial, and research assistance to the Director of the Rockies and Plains Program and other Denver office staff (including field, legal, outreach, and federal lands staff); and serving as a direct liaison to Defenders’ D.C.–based staff, Defenders’ members, and the general public.
This position also has responsibility for monitoring and alerting Defenders’ staff to federal land proposals, state legislation, and state wildlife agency proposals that may affect our priority species in the seven-state Rockies and Plains region (MT, WY, CO, ND, SD, NE, KS) ; and assisting with an online social media presence for outreach to members in these states.
The Coordinator should possess a general knowledge of programs and projects within the Rockies and Plains Program to assist the Director with work plans, program budgets, grant reports and compliance with procedures and schedules. The Rockies and Plains program focuses on imperiled species and habitats in the seven state region. Species of special interest include bison, black-footed ferret, grizzly bear, wolf, and wolverine, as well as imperiled fish species.
Essential Duties and Responsibilities:
· Administrative and Office Support:
o Compile and edit documents
o Manage and distribute information to members, the public, and colleagues
o Timely administration of contracts, check requests, reimbursement requests, and other financial procedures
o Maintain office needs, including supply orders and organization
o Back up computer files on server and monitor backup system
o Update office procedure manual covering administrative duties
o Maintain systems to track grants, mailings, deadlines, etc. and utilize these systems
o Respond to e-mails, letters, and telephone calls from members and other interested parties requiring technical responses, and distributing Defenders’ published reports
o Coordinate scheduling and agendas for various meetings
o Take meeting notes and prepare formal or informal minutes as appropriate
o Represent Defenders at outside meetings or hearings
o Act as office liaison to outside services such as property managers, equipment vendors, and repair services
o Maintain office condition and supply inventory
· Budgets and Accounting:
o Work with the Director of the Rockies and Plains Program and other staff to develop the annual budgets
o Monitor and reconcile monthly and annual accounting statements
o Enter office and field expenses into accounting software and monitor budget compliance
o Process and track expenses reports, check requests, restricted grant reports and other expenditures and financial transactions.
· Program and Technical Support:
o Assist field, legal, outreach, and federal lands staff with project research, coordination and contracts
o Monitor multiple regional state legislatures during legislative sessions to identify bills requiring Defenders’ involvement, and notify and work with relevant staff to respond
o Monitor multiple regional state wildlife agency proposals requiring Defenders’ involvement, and notify and work with relevant staff to respond
o Maintain Facebook groups in regional states to help facilitate and grow Defenders’ grassroots mobilization
o Ensure that the Rockies and Plains program sites on the Defenders website remain accurate and up to date, coordinating with program staff and IT staff to make revisions and additions, as necessary
o Coordinate the tracking of all organization-wide coexistence projects and expenditures
· Reports and Publications:
o Assist with production of factsheets, educational materials, and letters
o Coordinate printing, graphics, and production of large publications
· Other Duties and Responsibilities:
o Trouble-shoot problems with computers and other office equipment, in conjunction with internal staff members and/or outside experts
o Serve as a liaison with Headquarters and other field staff
o Facilitate ongoing communications with office staff and monitor staff’s compliance with all administrative policies and procedures
o Organize artifacts and catalogue materials for future reference
· Perform all other related duties as assigned.
Bachelor’s degree (B.A./B.S.) or equivalent in related discipline.
· 2+ years of administrative and/or programmatic experience; environmental experience is preferred
· An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above
· Proficiency with managing non-profit budgets and processing / tracking expenses.
· Experience in grant management and budgeting
· Proficiencies in the following software:
o MSOffice (Outlook, Word, Excel, Powerpoint, and others)
· Exceptional calendar management, innovative problem solving, and initiative strongly preferred
· Strong organizational and verbal communications skills
· Excellent research, writing, and editing skills
· Demonstrated awareness of and experience with the concerns and needs of individuals from diverse cultures, backgrounds and orientations
· Must be extremely well-organized, capable of juggling many different projects and tasks, maintain a high level of accuracy, and able to set priorities in consultation with other staff members
· High level of computer literacy with advanced knowledge of Microsoft Office and willingness to learn new programs and features
· Excellent writing skills
· Strong discretion, confidentiality and integrity
General office working conditions, the noise level in the work environment is usually quiet.
While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so.
All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
How to Apply:
Interested applicants please apply with a cover letter through our indeed jobs portal at http://www.defenders.org/jobs
Defenders of Wildlife is a national, non-profit membership organization dedicated to the protection of all native wild animals and plants in their natural communities. Our employees work in an environment that is inclusive and honors each of our unique perspectives and backgrounds. We believe that the conservation of biological diversity is best advanced by the contributions of people of diverse backgrounds, experiences, beliefs and cultures. We strive toward a collective goal of including all people in the conservation of our Nation’s wildlife and wild places.
Visit Our Values and Diversity page to learn more about who we are and how we operate.
It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, or any other characteristic protected by law, in all personnel actions.