Coordinator, Northwest Program

DEFENDERS OF WILDLIFE

POSITION DESCRIPTION

POSITION TITLE: Coordinator, Northwest Program  

DEPARTMENT:  Field Conservation

REPORTS TO: Director, Northwest Program

SITE:  Seattle, WA

SALARY: Up to $45,000 annually

FLSA:  Non-Exempt

LAST REVISED: July 2020

APPLICATION:  http://www.defenders.org/jobs

Summary:

This professional-level position involves a broad range of administrative and outreach responsibilities in support of the Northwest Program.  This role has lead responsibility for assuring the efficient administrative functioning of a regional program spanning three states (WA, OR, ID), including providing administrative, outreach, technical, and research assistance. They organize and implement outreach activities and special events in the region. In addition, the coordinator regularly functions as the Northwest Director’s liaison to other staff, Defenders' members and the general public.  This position requires substantial discretion in determining how to meet assigned goals and competing deadlines.

Ideal candidates for this role are extremely well organized and have excellent administrative skills; possess experience in community outreach as well as strong oral and written communication skills; be capable of articulating Defenders’ position on complex issues; and possess a commitment to natural resource conservation.

Essential Responsibilities:

Administrative:

·         Compile and edit documents; assist Northwest program staff in understanding and complying with administrative procedures; manage and distribute information; attend all relevant internal staff meetings;

·         Timely administration of contracts, check requests, reimbursement requests, and other financial procedures;

·         Act as office liaison to Headquarters, field staff, and outside services such as property managers, equipment vendors, and repair services;

·         Coordinate with Headquarters-based staff to ensure compliance with all state-specific filing and reporting requirements (e.g. lobbying registrations, public disclosure filings, etc.);

·         Maintain files and office systems and follow all other administrative procedures.  Update office procedure manual covering administrative duties. Back up computer files on server and monitor backup system;

·         Troubleshoot problems with computers in conjunction with the IT department; create and maintain relevant databases;

·         Maintain knowledge of Northwest program staff travel and schedules as well as coordinate scheduling and agendas for various meetings for the Northwest program team.

Community Outreach and Education:

·         Collaborate and coordinate Defenders’ conservation actions and campaigns in the region with staff and other environmental community outreach partners engaged on similar issues;

·         Coordinate educational or organizing events such as campaigns, rallies and workshops;

·         Facilitate and promote the integration of diversity, equity and inclusion strategies into Defenders’ work in the region;

·         Engage, inform and educate constituencies to support Defenders’ priority wildlife conservation;

·         Respond to information requests from members and other interested parties and distribute Defenders’ published reports;

·         Assure effective internal communication with other Defenders’ staff and departments and coordinate logistics for responding to letter sign-on requests from other organizations;

·         Support other program staff in the development and distribution of necessary materials such as talking points, factsheets, action alerts and multi-media presentations;

·         As needed, proofread draft reports, presentations and other publications for content, as well as coordinate any necessary printing, graphics and production.

Budgets and Accounting:

·         Play a leading role in the development of the Northwest Program’s annual budget and closely monitor budget projections throughout the year;

·         Process departmental invoices; coordinate with the team to compile and submit month-end reports, including expense reports, check requests, and other financial transactions.

Perform all other related duties as assigned and be an energetic, enthusiastic and committed advocate for all Defenders’ programs.

Travel:

This role may require occasional travel.

Qualifications:

An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed below.

Education:

Bachelor’s degree in related field

Experience:

1+ year of administrative and/or community outreach experience; environmental experience is preferred

Knowledge, Skills and Abilities

·         Ability and willingness to model the tenets of Defenders’ Commitment Statement: Mission, Transparency, Respect & Trust, Appreciation, Empowerment & Accountability, Professional Growth, Fairness, Diversity, Safety, Work/Life Balance, and Pride; 

·         Demonstrates a willingness and ability to productively engage and collaborate with internal and external stakeholders from diverse cultures, backgrounds, and perspectives; 

·         Ability to approach work in a collaborative and inclusive style, with a track record of working in a solutions-oriented manner;

·         Ability to work independently as needed, problem solve, and exercise sound decision-making skills in fluid environments to meet job expectations and achieve goals in an accurate and timely manner;

·         Ability to represent Defenders to external entities and the public in a professional manner while exercising tact, diplomacy, and discretion; 

·         Ability to effectively navigate through change and maintain flexibility;  

·         Ability to effectively address and manage conflict;

·         Working knowledge of Microsoft Office and general computer literacy;

·         Personal interest and commitment to conservation. 

Work Expectations and Environment:

General office working conditions, the noise level in the work environment is usually quiet. While performing the duties of this job, the employee is regularly required to use a computer and communicate with others while doing so. This role may require occasional travel.

All employees are required to satisfactorily perform the essential duties and responsibilities of their positions. The essential duties and responsibilities listed above are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. Reasonable accommodations may be made to enable individuals to perform the essential functions of the job.

Defenders of Wildlife embraces the values of fairness and equity in society – including our workplace and our movement. We are committed to providing a professional, fair and safe workplace free of harassment and discrimination. We believe that the conservation of biological diversity is best advanced by the contributions of people of diverse backgrounds, experiences, beliefs and cultures.  We strive toward a collective goal of including all people in the conservation of our Nation’s wildlife and wild places. More than co-workers, we are teammates and partners in our mutual goal of respecting our planet and all who live on it.

Visit Our Values and Diversity page to learn more about who we are and how we operate.

Application:

Interested applicants please apply with a cover letter through our careers portal at http://www.defenders.org/jobs

It is the policy of Defenders of Wildlife to provide equal employment opportunity to all qualified individuals without regard to their race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, or any other characteristic protected by law, in all personnel actions.